DUINS Resources

Check-in

Welcome to UC Berkeley, DUINS and Corporate Fellows!

The purpose of this page is to aid you in the check-in procedures for UC Berkeley.

You will receive administrative support from us here at the Naval ROTC unit at UC Berkeley. Your primary POC will be the Executive Officer. To arrange a check-in, please contact Major Scott at 510-643-1920

For your leave, officer record, pay, travel, urinalysis, PT, NFAAS, and FITREP, we are your command.

REPORTING IN:

Upon your arrival, report to the Executive Officer in Hearst Gymnasium, Rm 177E in the Uniform of the day (Khakis).

Allow for a 1 – 2-hour window for checking-in.

Please bring the following items:

-Original Orders and any modifications

-A copy of:

  • Detaching information report from NSIPS
  • Detaching FITREP
  • Page 2
  • SGLI

-For completion of travel claim, bring:

  • Toll receipts if applicable
  • Bank account information

Directions to Hearst Gymnasium can be found here:

ACCOUNTABILITY AND MUSTERING

The environment you are in during this tour of duty is significantly less structured than that of a normal Navy operational command. The students selected for the educational programs represent the best talent in the Navy. As such, the command is not concerned with specifying rigid working hours.

However, the command must be able to contact everyone at all times in case of emergency. It is imperative that you keep the NROTC Unit informed of how to get in touch with you. If you are traveling out of the local area and/or will not be reachable at your normal emergency contact numbers for more than 24 hours, you must inform the unit of your plans and how to reach you in a case of an emergency. Leave or TAD orders provide the necessary accountability (see next section). Otherwise, email notification with appropriate information is required.

Additionally, the Navy has implemented a robust accountability and mustering system called NFAAS (Navy Family Accountability and Assessment System). This system is used to account for Navy service and family members in the event of a simulated or actual emergency. It is also used to track non-emergency events such as annual influenza immunization. The Navy routinely runs mustering exercises (e.g., HURREX’s) which require rapid accountability of command personnel who are known or thought to be in the “affected area”. All officers must know how to use the NFAAS system (CAC required) and keep the system up to date for yourself and your family members. The NFAAS site can be found at https://navyfamily.navy.mil.

LEAVE AND LIBERTY

Personnel attached to this command will be subject to the current Navy directives governing leave and leave modified and amplified as follows:

Authority to be off-campus in a work or liberty status is automatically granted to all officers when they are not required to be on-campus for education/program or military obligations. This includes academic holidays and breaks. Note the “24-hour” notification requirement in the “Accountability/Mustering” section. While in this status, you should be ready to come into the office on short notice.

During academic holidays and student vacations, students are required to take leave if they will be absent from their local address for longer than 96 hours.

DO NOT LEAVE THE AREA FOR MORE THAN 96 HOURS WITHOUT APPROVED LEAVE PAPERS OR OFFICIAL TAD ORDERS.

Submit leave requests online via the e-Leave feature within the Navy Standard Integrated Personnel System (NSIPS) website (CAC required.) For overseas leave, ensure you have completed the DoD Foreign Clearance Guide (link available in your e-Leave request submittal) and annotate completion in the notes field prior to submitting your leave request for approval. As the situation permits, submit requests at least two weeks in advance. Shorter notice may require you to contact the Academic Officer (AO) to discuss the request. Use the “Check-in/Check-out” part of the e-Leave feature to report the beginning and end of leave.

TRAVEL / TAD ORDERS

Travel or TAD orders are required if you will be leaving the area for more than 96 hours and not in a leave status. “No cost” TAD orders are issued when the officer is traveling under sponsorship/funding from the school or program. In this case, the orders are for personnel accountability purposes only.

“Government funded” travel/TAD must be sponsored and funded by another command. In some cases, the officer will be required to use the Defense Travel System (DTS) to make travel arrangements and submit the travel claim. DTS allows the sponsoring command to provide a line of accounting for the traveler to select when making the travel arrangements. Each officer is responsible for coordinating funding and making his/her own reservations for travel, rental cars, and lodging.

Using DTS requires the officer to have or establish an account and to be “gained” under the NROTC unit’s cognizance. It may take several weeks to get set up in DTS, so plan accordingly!

The member is responsible for providing the funding command a copy of the liquidated travel claim for financial accounting purposes.

If your travel requires a security clearance transmittal or visit request, see the following section.

FITNESS REPORTS

Normally, fitness reports for officers assigned to duty under instruction are “not observed”.

FITNESS REPORTS DUE:

  • Captain – 31 July
  • Commander – 30 April
  • Lieutenant Commander – 31 October
  • Lieutenant – 31 January
  • Lieutenant Junior Grade – 28/29 February
  • Ensign – 31 May

TRANSFER REPORT DUE: Input for transfer evaluations should be forwarded one month prior to the transfer date. Medical Officers should obtain a letter from their program manager that will then be attached to their fitness report prior to detachment.

UNIFORM AND GROOMING STANDARDS

Officers participating in education or fellowship programs wear civilian attire consistent with their program’s norms and/or policies. Military uniforms are worn on special occasions as prescribed by the CUO/AO. You should be prepared to attend functions in uniform on short notice.

Haircuts and facial hair are to be maintained in compliance with Navy standards, whether in uniform or not.

PHYSICAL FITNESS ASSESSMENT (PFA)

All personnel assigned to the command must satisfactorily complete physical fitness testing. Semi-annual testing is performed in accordance with OPNAVINST 6110.1J. Procedures will be promulgated by the collateral duty PFA Coordinator prior to each testing period.

A Physical Health Assessment (PHA), i.e., medical exam, is required annually and must be completed prior to the PFA.

URINALYSIS

DUINS are subject to random urinalysis testing per OPNAVIST 5350.4D.  It is imperative that DUINS keep the NROTC Unit informed of their whereabouts as they may be required to report for urinalysis.  Notification will always be provided on the same day that the member is required to report.